Covid Notice: Safety is our priority and we take extra precautions for both our staff and manufacturing process.

Jobs at Aspen Glove

Personal Assistant

Location: Kulim
Job Category: COO's Office
Job Type: Full Time

Duties and Responsibilities:

Duties and Responsibilities:

  1. To manage COO’s appointments and travel arrangements (including visas/accommodation).
  2. To implement all policies, activities, procedures, instructions as relevant and required by the quality management system.
  3. To process COO’s correspondence, ensuring that incoming correspondence is dealt with by the COO/or on behalf of the COO.
  4. To maintain COO’s office systems, including data management and filing.
  5. To maintain records of COO’s contacts.
  6. To assist on screen calls, enquiries and requests and deal with them when appropriate.
  7. To liaise with internal and external parties and ensure all arrangements are in order.
  8. To screen phone calls, enquiries and requests, and incoming correspondences for the designated key managers.
  9. To organize meetings and ensure that COO is well prepared for meetings, preparing agendas, pre-meeting briefings and meeting papers.
  10. To provide general administration duties.
  11. To undertake any and all other duties and responsibilities as so instructed by the superior.

 

Requirements:

Qualification

  1. Candidate with at least Diploma/Certificate in Private Secretarial Course/Business Administration or any discipline such as finance, accounts, engineering, economics, political science and etc.

 

Experience

  1. At least 3 years of experience in secretarial role.

 

Skills

  1. Proficiency in Microsoft Office applications is a must and able to maintain confidentiality at all times.
  2. Strong command of written and spoken, both English and Bahasa Malaysia.
  3. Assertive with initiative and the ability to communicate well, written and verbal.
  4. Good interpersonal skills and able to interact professionally with all levels of management and staff.

 

Others

  1. Pleasant and meticulous personality.
  2. Multi-tasking, resourceful and proactive with sense of urgency.
  3. Highly collaborative to work as a team and self-motivated to work independently with minimum supervision.

Apply for this position

Allowed Type(s): .pdf, .doc, .docx
error: Content is protected !!